Description

ArchKey Solutions


Position Title: Risk Management Administrative Assistant

Location: Fenton, MO, United States


Department: Project Delivery

Category: Administrative

description: Description

ADMINISTRATIVE ASSISTANT - RISK MANAGEMENT
This position is based out of our St Louis, MO office.

About ArchKey

ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical technologies and specialty systems. We're the POWER behind making the improbable possible.

We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.

About the position

As the Administrative Assistant in the Risk Management department, you will be responsible for providing various administrative and office support functions, requiring a confident, professional, organized, dependable, self-motivated, and thorough approach. This position provides general administrative and communication support and directly supports the enterprise's Risk Management team. The ideal candidate is expected to consistently demonstrate initiative, flexibility, resourcefulness, good independent judgment, and problem-solving in handling important administrative functions, in alignment with all Company policies, procedures, key objectives, and regulations.

Our Ideal Candidate

• Has Risk Mgmt. information support experience
• Has some Insurance compliance support experience
• Can work autonomously and creatively solve problems.
• Has a growth mindset and is always looking to continually learn and grow.

Day in the life

• Establishes and maintains office organization and assists with a full range of administrative duties, including filing, managing documentation and ordering office supplies.
• Responsible for issuing Certificates of Insurance to customers and receiving/reviewing COIs from subcontractors, ensuring compliance with minimum requirements.
• Schedules and coordinates the details for meetings, training, conference calls and event planning as requested.
• Accurately prepares, receives, sorts, copies, faxes, files, retrieves, and distributes correspondence, project documents and reports as needed. This may include proposals, presentation materials, payroll reports, manuals, and other documents. Maintains confidentiality and urgency as appropriate.
• Provides a variety of mail support by receiving, sorting, and distributing incoming mail and packages. Prepares outgoing mail and packages, including pick-up and tracking as needed. Arranges for couriers when needed.
• Creates, maintains and distributes support documents.
• Maintains professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel.
• May review and process expenses reports as needed.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. Associate degree preferred.
• Minimum 1-3 years of administrative support experience, preferably in manufacturing, construction, or a related business.
• Experience with Microsoft Office software applications. Experience with technical tool
• Experience working closely with confidential and proprietary information and maintaining integrity of conversations and data where needed.
• Strong professional team player, with effective collaboration, organizational and relationship-building skills. Demonstrated elevated level of integrity and dependability.
• Ability to manage workflow and meet deadlines in a fast-paced environment with multiple and sometimes changing priorities independently and effectively.
• Excellent written communication skills, including high quality documentation and report preparation. Strong listening, interpersonal and verbal communication skills. Strong telephone communication skills.
• Strong independent problem-solving skills, detail orientation, customer service and time management skills.
• Process orientation preferred.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal and Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. #MO1-10

Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.

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